10/14/2026
Coastal Equine Veterinary Service is Hiring a Full-Time Office Assistant
Location: Chesapeake, VA (In-Office)
Position Type: Full-Time
Schedule: Monday–Friday, 8:30 AM – 5:00 PM
About Us:
We are a fast-paced mobile equine veterinary practice dedicated to providing exceptional care to our patients and outstanding service to our clients. Our veterinarians travel to farms daily, and we rely on a strong, organized, and friendly administrative backbone to keep our operations running smoothly.
Job Summary:
We are seeking a reliable, detail-oriented Office Assistant to join our team in our Chesapeake office. The ideal candidate has a warm personality, thrives in an organized environment, and possesses strong administrative skills. Your primary focus will be managing our data entry and billing processes, ensuring accuracy in our patient records and financial invoicing. As a vital part of our small team, you will also be the "voice" of our practice, answering phones and helping with daily tasks to support our veterinarians in the field.
Primary Responsibilities:
• Data Entry & Records: Accurately enter veterinary medical records, treatment logs, and patient data into our practice management software.
• Billing & Invoicing: Process daily invoices, manage client billing accounts, accept payments, and follow up on outstanding balances.
• Client Communication: Answer incoming telephone calls, assist clients with general inquiries, and accurately take messages for the medical team.
• Team Support: Assist with other general office duties as needed to ensure smooth daily operations.
Qualifications & Skills:
• Experience: Proven experience in data entry, billing, or general office administration (veterinary or medical office experience is a plus).
• Equine Knowledge: A basic understanding of horses, horse care, or the equine industry is highly desired to help communicate effectively with clients.
• Communication: A friendly, positive, and professional attitude when speaking with clients and team members.
• Tech-Savvy: Strong computer skills, including experience with data entry software and Microsoft Office/Google Workspace.
• Attributes: High attention to detail, strong organizational skills, and the ability to work independently.
How to Apply:
If you love organization, numbers, and the equine world, we would love to hear from you! Please send your resume and a brief cover letter explaining your interest in the position and any horse experience you have via email or mail to:
• Email: [email protected]
• Mail: PO Box 15370, Chesapeake, VA 23328
