08/23/2023
Are you looking for a rewarding part-time position with flexible hours and a variety of tasks to handle? IHR is looking for a new Office Administrator.
Please carefully read and follow the instructions below to apply.*
Send your resume to [email protected].
*Any inquiries outside of the above mentioned email will be ignored and automatically disqualified from hiring.
Job Description
Office Administrator
Description
Assist the Executive Director in the handling of all matters pertaining to running of the program and promote and maintain the integrity of IHR.
Administrative Responsibilities
• Provide support to the Executive Director & has sound understand all business operations & barn duties
• Coordinate all weekend volunteers
• Assist with the creation, implementation and updating of policies and procedures
• Keep on-going records of program animals
• Involvement, coordination and implementation of special events
• Assists with preparation and presentation at Board meetings
• Applies for & maintains accreditation standards
• Maintain safety standards and emergency procedures
Developmental Responsibilities
• Develop strategy for the expansion, implementation and maintenance of a successful development program that supports the mission of IHR.
• Identify new funding sources/create letters/proposals/fill out applications/grants to pursue such possibilities while maintaining records of all solicitations made
• Maintain existing relationships with foundations, corporations and businesses to stay current with their deadlines and guidelines
• Provide program updates and evaluations as needed when requested by donors
• Actively pursue new fundraising sources on a continual basis
• Maintain active records of all communications with donors
• Maintain accurate records to produce tax slips, track donors and donor prospects
• Utilize strong stewardship practices to maintain good donor relations
Financial Responsibilities
• Monitor accounting practices & provide accurate, timely, and efficient processing of all financial accounting data
• Financial reporting, forecasting, accounting & reconciling
• Prepares budgets for grant proposals & accurate year-end financial statements
• Preparation of all reports for Board meetings
• Maintain an internal control structure that ensures accuracy and accountability
Marketing Responsibilities
• Plan, administer and implement comprehensive marketing and communications program designed to appeal to the masses and support IHR
• Provide IHR with greater visibility to attract donors and assure our place in the forefront of the industry.
• Assure quality control & brand recognition of all published materials that represent IHR including website and social media
