10/21/2025
October 17, 2025 PHSC Business Meeting Minutes
President Brittany Brummitt called meeting to order.
Ramona Adams ( Corp Sec) read the minutes from the August 1st meeting, they were approved as presented
Amanda Lawson withdrew from being the secretary so the duties will be continued on by the corporate secretary.
Brittany presented the proposed duties for all the officers, there were dates for the 2026 shows, meetings , etc presented as well. Brittany has a new level of sponsorships presented in her proposal as well. They were approved as presented.
Brittany asked about internet service at the club ( what was all the options available). Kimra said she has a Starlink of her own that she brings to the club at the shows and sets up for the day. She said the club could continue to use it until something else has been decided. The club could reimburse her for the usage. Brittany is going to look in to what the fees would be for a new service with Starlink and other providers.
Mary Knight made a motion that the saddle club purchase a new printer/copier, Kimra seconded and the motion carried.
Brittany went over some details for an available grant for equine purposes, and the deadline is Dec 10th and everyone agreed for her to try to get some of the grant money for the club.
Brittany presented current class list for review, suggestions, and comments. Amy Huff asked about putting back in a novice class for beginners. Kimra stated there were no entries last year for the mule class and very low participation in the senior barrels. Amy also asked if the ranch classes could be grouped closer together so she could help more in the booth or as needed on the day of the shows .
Laura Stanley presented the Treasurers report and it was approved as presented.
John Cusack asked about camping and gate code rules including being tied to volunteer hours. What all options were available if you are unable to move around and there were several suggestions made ( taking money up at the gate, handing out ribbons, etc. ) John said to put him down to volunteer at the gate in November. He also asked about the levels of the sponsorship being changed and the new priced sponsorship.
Brittany also mentioned that starting in 2026 there will be a form for any special event to be held at the saddle club there would have to be an official form submitted to request the usage of the building and/or grounds to be approved based on what the event details are on the form. The form will be presented and voted on at the next meeting.
2025 Awards Date was set for Friday, Jan 9th, 2026.
Meeting adjourned, then Deborah Branch asked if the meeting could be opened back up with a question she had about why the elections were not posted with reminders. And she was advised every year since the saddle club became incorporated that the elections were held in August.
Meeting adjourned for a second time.
