23/06/2026
Most organiser briefs are excellent at covering logistics.
Floorplans. Exhibitor requirements. Build schedules. Technical specifications. Access restrictions. Venue contacts. Basically everything needed to deliver the event.
But we think your brief should aim to go one step further and define the experience with your design and build partner too.
Before a floorplan is finalised, there are decisions that will shape how people should move through a space, what the ultimate experience looks like for different attendee types, how exhibitors gain visibility, what is interactive or interesting about the brand that needs to be a feature, and how visitors can engage fully with the space.
Those decisions are easiest to make at the start.
Moving a networking area to a better location to being your brand to life in an immersive way in a planning meeting costs nothing. Moving it once layouts, infrastructure and schedules are locked is a very different conversation.
So bring your general contractor into the process early—not just to build the event, but to help shape how it works. Talk to them about your brand, about your show evolution, about experiences and attendee types. Really engage with them to ensure they understand the outcomes of the show and what you're looking to achieve.
In our latest guide, we break down the six areas every contractor brief should cover, including:
• Visitor journey and flow
• Exhibitor hierarchy and visibility
• Operational responsibilities
• Sustainability requirements
• On-site escalation processes
• Project timelines and decision points
It's based on our experience delivering complex events, including AI Summit London for Informa: 85+ spaces, four hospitality suites, 14 subcontractors and a 50-person crew supporting 5,000 attendees.
If you're planning an exhibition or conference, this is worth a read before the floorplan is signed off.
Read: How to Brief a General Contractor for Your Exhibition or Conference: What Show Organisers Get Wrong
https://www.teamtecna.com/news-and-resources/how-to-brief-a-general-contractor-for-your-exhibition-or-conference-what-show-organisers-get-wrong/